Terms of Business

1. Introduction

These Terms of Business govern the provision of recruitment services by Romi Recruitment Ltd (“we”, “us”, “our”) to the client (“you”).

By engaging our services, you agree to be bound by these terms.

2. Definitions

Candidate – any individual introduced by us to you for potential engagement.
Introduction – the provision of a Candidate’s details to you, whether directly or indirectly.
Engagement – the employment, engagement, or use of a Candidate by you or any associated business.

3. Our Services

We provide recruitment services including sourcing, screening, and introducing Candidates for permanent and/or contract roles.

We act as an intermediary between clients and candidates and do not employ candidates directly (unless otherwise agreed).

4. Fees

A fee is payable where a Candidate introduced by us is engaged by you.

  • The fee structure will be agreed prior to commencement of the assignment

  • Fees are typically calculated as a percentage of the Candidate’s annual remuneration unless otherwise agreed

  • The applicable fee will be confirmed in writing

5. When Fees Become Payable

A fee becomes payable if:

  • You engage a Candidate introduced by us

  • You engage a Candidate within 6–12 months of our introduction (whether directly or indirectly)

  • A Candidate is introduced to a third party who subsequently engages them

This applies regardless of whether the hire results from our direct involvement or subsequent contact.

6. Payment Terms

  • Invoices are payable within 14 days of the Candidate’s start date unless otherwise agreed

  • Late payments may be subject to interest in accordance with the Late Payment of Commercial Debts (Interest) Act 1998

7. Candidate Information

We take reasonable steps to ensure Candidate suitability, however:

  • We do not guarantee the accuracy of information provided by Candidates

  • You are responsible for verifying references, qualifications, and right to work

8. Replacement Policy

If a placed Candidate leaves within an agreed period (typically 8–12 weeks), we may offer a replacement search at no additional fee.

This is subject to:

  • Full payment of the original invoice

  • The role remaining unchanged

  • Notification within the agreed timeframe

Refunds are not provided unless explicitly agreed.

9. Confidentiality

All Candidate information provided is confidential and must not be shared with third parties without our consent.

10. Data Protection

Both parties agree to comply with applicable data protection legislation, including UK GDPR.

Candidate information must be handled securely and used solely for recruitment purposes.

11. Liability

To the extent permitted by law:

  • We shall not be liable for any loss arising from a Candidate’s engagement

  • Our liability is limited to the value of the fee paid

Nothing in these terms excludes liability where it would be unlawful to do so.

12. Termination

Either party may terminate the agreement at any time.

Termination does not affect the obligation to pay fees for introductions made prior to termination.

13. Governing Law

These Terms of Business are governed by the laws of England and Wales.

14. Contact

Romi Recruitment Ltd
Email: [INSERT]